Privacy Policy
Effective Date: 29 July 2026. Welcome to Pepper Bay Records. Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit pepperbayrecords.in or use any of our services. By using our website, you agree to the practices described in this Privacy Policy.
1. Who We Are
Pepper Bay Records is an independent record label based in India, providing music distribution, artist onboarding, release management, creative services, and artist support for independent musicians. Website: pepperbayrecords.in. Email: contact@pepperbayrecords.in.
2. Information We Collect
We may collect personal information including your full name, artist or stage name, email address, phone number if provided, country or region, social media links, and streaming platform profiles. We may also receive music and creative assets such as demo recordings, audio files, cover artwork, motion artwork, photography, videography, press kit materials, artist biographies, and promotional materials. When purchasing services, we may receive payment information processed through authorised providers such as Razorpay, UPI, or bank transfers. We do not store complete debit or credit card information. We also automatically collect website usage data including device and browser type, operating system, IP address, pages visited, time of visits, referring website, and performance data.
3. How We Use Your Information
We use your information to review demos, process artist applications, manage and distribute music releases through authorised partners, build press kits, provide support, process payments, send service updates, improve our website, prevent fraud and misuse, and comply with applicable laws.
4. Artist Content
Artists retain ownership of their original music and creative works unless a separate written agreement states otherwise. By submitting content, you confirm that you own the submitted material or have permission to distribute it, that your submission does not infringe the rights of others, and that you grant Pepper Bay Records the permissions necessary to review, manage, and distribute your content as agreed.
5. Sharing Your Information
We share information only when necessary to provide services. This may include music distribution partners, streaming platforms, payment providers, cloud storage providers, analytics providers, professional advisers where legally required, and government authorities when required by law. We do not sell personal information to third parties.
6. Cookies, Analytics & Security
We may use cookies and similar technologies to remember preferences, analyse traffic, improve performance, and enhance user experience. You can disable cookies through your browser settings, though some features may not function correctly. We take reasonable administrative, technical, and organisational measures to protect information against unauthorised access, alteration, disclosure, loss, and misuse. However, no internet transmission or electronic storage method can be completely secure.
7. Data Retention & Your Rights
We retain personal information only as long as necessary to provide services, maintain artist records, meet legal obligations, resolve disputes, and enforce our agreements. When no longer required, information is securely deleted or anonymised where practical. Depending on applicable law, you may request access to, correction of, or deletion of your personal information, update your details, or withdraw consent where applicable.
8. Third-Party Services & Children’s Privacy
Our website may contain links or embedded content from third-party services, including music streaming platforms and social media websites. These services have their own privacy policies, and Pepper Bay Records is not responsible for their practices. Our services are not intended for children under 18 without consent from a parent or legal guardian, and we do not knowingly collect personal information from children.
9. International Transfers & Policy Updates
Your information may be processed by trusted service providers in different countries when necessary for music distribution, cloud hosting, or operations. We take reasonable measures to ensure that information remains protected. Pepper Bay Records may update this Privacy Policy from time to time. The latest version will always be available on our website, and the Effective Date indicates when changes were last made.
10. Contact Us
For questions about this Privacy Policy or how your information is handled, contact Pepper Bay Records at contact@pepperbayrecords.in. By using pepperbayrecords.in, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.